Electronic Approvals

New adjunct faculty and graduate teaching assistants (GTAs) assigned to teach in the summer are required to have a skeleton record in Banner. The skeleton record consists of all biographic and demographic information and must be in place before the Summer Term Office uploads the assignment. Please go to http://hr.gmu.edu/approvals/ to review a list of training manuals available detailing Banner Electronic Approvals. The approval category when entering either a new adjunct faculty member or a new graduate teaching assistant should be OHSADJ (Original Hire, Skeleton Adjunct) or OHSGTA (Original Hire, Skeleton GTA), respectively.

 

A signed offer letter is required for all faculty members assigned to teach and receive payment; an offer letter may contain more than one assignment.  The deadline for offer letters is as follows.

 

April 25, 2008	Session A
May 9, 2008	Session B
June 6, 2008	Session C
July 18, 2008	Session X and all late contracts

 

These dates have been established to allow ample time to enter faculty members into the system to afford them the opportunity to obtain parking decals, identification cards, e-mail access, et cetera before classes begin.

 

Letters received after the deadline for processing will require submission of the payment through the EA system. Units will be responsible for entering the assignment into Banner and having it approved by the Summer Term Office. The approval category for current adjuncts or faculty members is CHADJ (Current Hire, Adjunct) and CHGTA (Current Hire, GTA) for graduate teaching assistants. The Summer Term Office also uses dedicated ORGS and position numbers for summer. Please contact us for your unit's specific ORG and position numbers when entering EAs.

 

The Summer Term Office works closely with the Human Resources Department. If an error is discovered regarding a faculty member’s payment, contact the Summer Term Office first. Since payments originate from our office we may be able to find the error quicker and work with HR to take corrective action in a timelier manner.